Records/ID

Contact: Donna Littlefield 325-676-6513

Fax Number: 325-676-6504


In recent years, organizations in both the private and public sectors have come to realize that controlling information, rather than resources, is a key to success. This theory is central to the success of a law enforcement agency, where criminal histories, investigations, statistics, and intelligence information provide the backbone for understanding and fighting crime.

In the Abilene Police Department, information is gathered by officers throughout the department in the course of crime prevention, intervention, and investigation. In order to make information gathered by one division accessible to all others, all information is funneled to one location where it can be processed, stored, and reviewed conveniently. This central hub for information is the Records Section. Property and Evidence works in association with the Records Division to provide support services for the Department. In March 1996, a civilian manager was appointed to head the division. In November of 1997, a civilian supervisor was added to oversee the production of services rendered by the Records Division.

Records/Property and Evidence (PED) is a multi-functional Division in the Support Services Bureau. It is comprised of a Manager, a supervisor, eleven (11) Records Administrative Clerks, two (2) PED Custodians and one (1) Civilian Breath Test Operator. Administrative Clerks logs-in, processes, enters data, stores data, transcribes supplements and file cases. PED Custodians book-in and release property and evidence; store, maintain security, safety and accountability for property and evidence.

While the primary goal of the Records Division is to provide support for other divisions, a considerable portion of our time is spent working directly with the public. Administrative clerks provide citizens with several services such as providing accident and offense reports. Information is also gathered and prepared for local media representatives by Records Personnel.

All requests for information must be in writing. Release of information is done in accordance with the Texas Public Information or the Freedom of Information Act. In all, the Records Division processes and maintains nearly 26,000 cases each year.

Providing information to the Public is essential to the Operation of the Records Division, The cost of providing Public Information to citizens is based on guidelines provided by the General Services Commission.

Police Reports may be obtained at the Records window of the Police Department during the following hours:

8:00 a.m. to 8:00 p.m.
Monday-Friday

To obtain an on-line crash report go to: http://abilenetx.policereports.us

Charges effective: 9-01-2001

Accident Reports $6.00

Notarized Accident Reports $6.00

Police Reports $.10 per page
(Victim Request)

Notarized Police Reports $1.00
(Victim Request)

Police Reports $2.00 per report
(3rd Party Request)

Notarized Police Reports $3.00
(3rd Party Request)

Standard Paper Copy $.10 each

Personnel Charges $15.00 per hour

Postage/shipping (actual cost)

VCR Tapes $2.50

Photographs (actual cost)



Fax Charges

Local $.10 per page

Long Distance/Same Area $.50 per page

Long Distance/Out of Area $1.00 per page
 

Identification Division
Contact: Officer Clayton Daniels 325-676-6512


Two sworn officers and one civilian staff the Identification Division of the Abilene Police Department. Duties of this division include processing of physical evidence for latent prints, and identification of these prints by comparison with suspects, if suspects are known. Latent prints are also entered into the Automated Fingerprint Identification System (AFIS), which compares latent prints lifted from crime seen evidence against the fingerprints of thousands of known offenders. Other duties require the examination of questioned documents, such as forgeries, etc., where they perform handwriting analysis to determine the author of a document.

The Identification Division provides fingerprinting services for the public upon request. They provide the service Monday through Friday from 9:00 to11:00 a.m., and from 2:00 to 4:00 p.m.. There is a ten-dollar fee charged for this service.