City Council Agenda - 2003-05-23

Regular Meeting of the Mayor and City Council of the City of Abilene, Texas, to be held in the Council Chambers of City Hall, 555 Walnut, Abilene, Texas, on Thursday, May 22, 2003 at 8:30 a.m.

Item	Description	Source	Status
1.0	ROUTINE ANNOUNCEMENTS, RECOGNITIONS PROCLAMATIONS AND PRESENTATIONS
	Call to Order	Barr
	Invocation	Archibald
	Pledge of Allegiance - Valley View Elementary	Holzhauer
	Employee Service Awards 25 Years A. J. Stevens, Jr. Survey Party Crew Chief Technical Services 20 Years Gilbert Gomez Parts Warehouse Worker II Equipment Services 20 Years Ken Lewis Lead Supervisor Equipment Services	Barr
	Proclamations	Barr
2.0	DISPOSITION OF MINUTES
	Approval of May 8, 2003 Regular City Council Meeting Minutes	Moore
3.0	CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted with one motion. There will be no separate discussion of an item unless a citizen or Councilmember requests, at which time it will be removed from the consent agenda and considered separately.
	Resolutions:
3.1	Oral Resolution authorizing the City Manager to enter into an agreement with Halff Associates, Inc., to provide services for the development of a Hazard Mitigation Plan.	Anderson
3.2	Oral Resolution ratifying Task Order 8 to the Airport Airside Engineering contract with HNTB to perform Airport Capital Improvement Programming Services.	Weber
3.3	Resolution designating names for access ways on private property for addressing purposes (Cullar Drive).	Condry
3.4	Resolution designating names for access ways on private property for addressing purposes - Hardin-Simmons University & Wesley Court Retirement Complex.	Condry
3.5	Oral Resolution authorizing the City Manager to execute appropriate deeds for the sale of 40.881 acre tract of excess Lake Kirby land.	Taylor
3.6	Oral Resolution authorizing the City Manager to execute a 3-year lease for property located at 2347 N. 6^th Street, Abilene, Texas, to house part of the Womens, Infants & Children (WIC) program operations.	Hall
	Ordinances:
3.7	Z-02003 – Rezone from AO (Agricultural Open Space) to PDD (Planned Development) zoning district property located on Rebecca Lane west of Catclaw Creek, and set a public hearing for June 12, 2003 at 8:30 a.m.	Gertson	First Reading
3.8	Z-02203 – Amend PDD-76 by rezoning a 45.4-acre tract from RM-2 and RM-3 (Residential Multi-Family) to PDD (Planned Development) zoning district property located at 5426 Hwy. 277 South, and set a public hearing for June 12, 2003 at 8:30 a.m.	Armstrong	First Reading
3.9	Ordinance amending Chapter 32, "Utilities", of the Abilene Municipal Code, Article VI, "Drought and Emergency Contingency Plan", and set a public hearing for June 12, 2003 at 8:30 a.m.	Hicks	First Reading
4.0	REGULAR SESSION
	Ordinances:
4.1	Public Hearing: Z-00203 – Amend permitted uses in Tract 5 of PDD-65 located on east I-20, 1/2 mile west of Loop 322.	Armstrong	Final Reading
4.2	Public Hearing: Z-01503 – Rezone from PDD-71 (Planned Development) to AO (Agricultural Open Space) zoning district property located at southwest corner of I-20 & N. Judge Ely Blvd.	Armstrong	Final Reading
	Bid Awards:
4.3	Award of Bid at approximately 11:00 a.m.: Consider Ordinance authorizing the issuance of City of Abilene, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2003, in the principal amount of $2,800,000.	Wright
5.0	EXECUTIVE SESSION
5.1	Appointment and evaluation of Public Officials, Executive Session (See Personnel Section notice); possible action.
5.2	Pending & Contemplated Litigation, Executive Session (see Litigation Section notice); possible action.
5.3	Deliberation regarding real property, Executive Session (see Real Property Section notice); possible action.

The City Council of the City of Abilene reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), and 551.076 (Deliberations about Security Devices)

EXECUTIVE SESSION

In accordance with Texas Government Code, Subchapter D:

(Litigation) Section 551.071

The City Council may consider pending and contemplated litigation subjects. The following subjects may be discussed:

Castaneda v. City (10/3/02)

Castillo v. City

City v. Collier

Gonzales v. City

Duke v. Housing Authority/City (8/23/01)

Shelley Denys v. City of Abilene (8/23/01)

City of Abilene v. U.S. Environmental Protection Agency (4/12/02)

City v. Kathy Jane Johnson and Mary Lou Jacobs (2-18-03)

Berkley v. TPS/City (2-28-03)

Boyd v. City (2-28-03)

City v. Villanueva (4-7-03)

Litigation is, by its nature, an on-going process, and questions may arise as to trial tactics, which need to be explained to the City Council. Upon occasion, the City Council may need information from the City Attorney as to the status of the pending or contemplated litigation subjects set out above. After discussion of the pending and contemplated litigation subjects, in executive session, any final action, or vote taken, will be in public.

(Personnel) Section 551.074

City Council may consider appointment, employment, reassignment, duties, discipline, or dismissal of public officers or employees, City Manager, City Attorney, Municipal Court Judge, City Secretary, and City Board and Commission Members. The following Boards and Commissions may be discussed:

Abilene Economic Development Company, Inc.

Abilene Health Facilities Development Corporation

Abilene Higher Education Facilities Corporation

Board Of Adjustment

Board Of Building Standards

Civic Abilene, Inc.

Civil Service Commission

Development Corporation of Abilene, Inc.

Frontier Texas! Board of Directors

Housing Authority of the City of Abilene

Landmarks Commission

Library Board

Mechanical/Plumbing/Electrical & Swimming Pool Board of Appeals

Mental Health-Mental Retardation Board of Trustees

Mixed Use Review Board

9-1-1 Emergency Communications District Board of Managers

Parks and Recreation Board

Planning and Zoning Commission

Reinvestment Zone Number One, City of Abilene (TIF)

Taylor County Appraisal District

West Central Texas Municipal Water District

A complete list of City Boards and Commissions are on file in the City Secretary's Office. After discussion of appointment and evaluation of Council Appointees and Board and Commission members in executive session, any final action or vote taken will be in public.

(Real Property) Section 551.072

City Council may consider the purchase, exchange, lease, or value of real property in a closed meeting when deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.

SH 5/1/03

NOTICE

Persons with disabilities who would like special assistance or need special accommodations to participate in this meeting should contact Jo Moore, City Secretary, 676-6202 at least forty-eight (48) hours in advance of this meeting. Telecommunication device for the deaf is 676-6360.

CERTIFICATE

I hereby certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Abilene, Texas, on the 16^th day of May 2003, at 5:00 p.m.

______________________________

Jo Moore, CMC, City Secretary

Item

Description

Source

Status

ROUTINE ANNOUNCEMENTS, RECOGNITIONS

PROCLAMATIONS AND PRESENTATIONS

Invocation

Pledge of Allegiance - Valley View Elementary

DISPOSITION OF MINUTES

Approval of May 8, 2003 Regular City Council Meeting Minutes

CONSENT AGENDA

All items listed below are considered routine by the City Council and will be enacted with one motion. There will be no separate discussion of an item unless a citizen or Councilmember requests, at which time it will be removed from the consent agenda and considered separately.

Resolutions:

Oral Resolution authorizing the City Manager to enter into an agreement with Halff Associates, Inc., to provide services for the development of a Hazard Mitigation Plan.

Oral Resolution ratifying Task Order 8 to the Airport Airside Engineering contract with HNTB to perform Airport Capital Improvement Programming Services.

Resolution designating names for access ways on private property for addressing purposes (Cullar Drive).

Resolution designating names for access ways on private property for addressing purposes - Hardin-Simmons University & Wesley Court Retirement Complex.

Oral Resolution authorizing the City Manager to execute appropriate deeds for the sale of 40.881 acre tract of excess Lake Kirby land.

Oral Resolution authorizing the City Manager to execute a 3-year lease for property located at 2347 N. 6th Street, Abilene, Texas, to house part of the Womens, Infants & Children (WIC) program operations.

Ordinances:

Ordinance amending Chapter 32, "Utilities", of the Abilene Municipal Code, Article VI, "Drought and Emergency Contingency Plan", and set a public hearing for June 12, 2003 at 8:30 a.m.

REGULAR SESSION

Ordinances:

Bid Awards:

Award of Bid at approximately 11:00 a.m.:

Consider Ordinance authorizing the issuance of City of Abilene, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2003, in the principal amount of $2,800,000.

EXECUTIVE SESSION

NOTICE

CERTIFICATE

Oral Resolution authorizing the City Manager to execute a 3-year lease for property located at 2347 N. 6^th Street, Abilene, Texas, to house part of the Womens, Infants & Children (WIC) program operations.